Park Rentals and Facility Use
Permits are required for the exclusive use of pavilions, fields or facilities. Permits are issued on a first-come, first-served basis. Reservations may not be completed over the phone. Permit shall designate the use of the pavilion area exclusively for hours of rental. Permits can be filled out at the Coral Gables Youth Center, 405 University Drive, Coral Gables, FL 33134. No pets are allowed at any park or facility unless stated otherwise. Complete list of parks.
Park rental questions? Email recreation@coralgables.com or call 305-460-5601.
For special event and/or film permit related information please see below.
Parks (2-hour min rental)
- Coral Bay Park Pavilion, 1590 Campamento Ave. - Up to 15 people: $46+tax/hour
- Jaycee Park Pavilion, 1230 Hardee Rd. - Up to 15 people: $46+tax/hour
- Phillips Park Pavilion, 90 Menores Ave. - Up to 30 people: $59+tax/hour
- Phillips Park Field, 90 Menores Ave. - Up to 30 people: Rate Varies*
- Pierce Park Pavilion, 101 Oak Ave. - Up to 15 people: $46+tax/hour
- William H. Kerdyk, Jr. and Family Park Pavilion, 6611 Yumuri St. - Up to 30 people: $59+tax/hour
- Salvadore Park Pavilion, 1120 Andalusia Ave. - Up to 30 people: $59+tax/hour
- Sunrise Harbor Park Pavilion, 25 Sunrise Ave. - Up to 15 people: $46+tax/hour
Please Note: Rental of these parks does not restrict the use of the playground equipment to rental participants only. Rental shall designate the use of the pavilion area exclusively and only for hours of rental.
*$100 security deposit required for all parks and facility rentals.
**Please submit permit at least 7 days prior to the event.
Rules, Regulations & Conditions
- Jaycee Park Pavillion and Pierce Park Pavillion rentals shall only be made available to residents of the City of Coral Gables. All other park rentals shall be available to residents of Miami-Dade County.
- Live animal rides, mechanical rides, and other entertainment devices are PROHIBITED in all City of Coral Gables Parks.
- The applicant will assume full liability and responsibility for any accident and/or injury resulting from, or in any way related to, the use of the facility.
- The applicant will reimburse the City of Coral Gables in full for any excessive damage or any loss to facility equipment that resulted in any way from the use of the facility.
- The applicant will strictly enforce the following rules for all persons attending the function:
- The function will start promptly and all persons attending the function must be off the premises at the appropriate time.
- Alcoholic beverages are PROHIBITED in or near the facility.
- Good conduct must be enforced, and noise must be kept to an appropriate level.
- The City of Coral Gables, its employees, departments, or representatives are not to be held liable or responsible in any way for any accident and/or injury resulting from, or in any way related to the use of the facility.
- Any and all athletic or program activities shall require a contract agreement for facility usage and may constitute additional fees and/or a percentage of program registration fees collected.
Acceptance of a park rental permit indicates that the named individual or organization is fully cognizant of all responsibilities in connection with the use of the named facility and agrees to observe, obey, and comply with all City of Coral Gables Parks & Recreation Department Rules and Regulations, as well as all City, County, State, and Federal Laws, Rules and Regulations.
Special Events and Film Permits
Special events are a great way to highlight your organization and the community to both visitors and residents of Coral Gables. Below are forms to fill out for the permits, contact information, and additional information. It is the City of Coral Gables’ objective to help make sure that the event is safe, successful and planned effectively.
Contact Information
- Special Events Contact: specialevents@coralgables.com
- Film Permit Contact: filmpermits@coralgables.com or call 305-460-5605.
The submission of a Special Events Permit Application may be one of several applications an event organizer may need to submit. The responses to questions in the application will help the city inform you of other necessary permits and approvals needed.
Forms
You Need to Obtain a Special Events Permit if...
- Event is open to the general public (with or without charge).
- Event takes place at a City of Coral Gables facility, on public property or in the right of way.
- Event requires city services
- Event involves closure or modification of traffic flow of local streets or any arterial street.
1. Determine Location
This permit only covers filming/shooting in The City of Coral Gables. Please use our mapping tool to ensure your desired location resides in The City.
City of Coral Gables Overlay Map
If the location is in the highlighted area (outlined by zone 1,2,3 & 4), you're in The City of Coral Gables.
2. Collect Documents
Due to the high volume of applications our office has been receiving, in order to serve you better we are asking that all Film Permit applications with street closures be submitted at least 14 -21 business days prior to the shoot, and all other Film Permit applications be submitted at least 14 business days prior to the shoot.
- You must complete this application at least two-three weeks prior to your film (including the notarized page)
- Site map must be attached to application
- Insurance must be attached to application
- Obtain consent from the HOA (if applicable)
- Obtain consent from Homeowners (if applicable)
- Letter of notification, either residential or commercial
- Look up Your Address Using our Mapping Tool
- Start by looking up the property in question (for a permit, event, etc.) City of Coral Gables- Zoning FL Zoning Map Search | Gridics
3. Insurance
Proof of insurance is required for the application procedure. Without insurance, the permit will not be approved. Certificate Of Insurance: Page 3 contains specific insurance requirements for the Film and Photography permit.
4. Pay Invoice
Fees must be paid online through link provided by Special Events staff once permit is approved.
You will receive an invoice from any departments that are needed including police, fire, parks, etc. You must pay your invoice before your permit will be issued.
5. Await Approval
If we have any questions about your application, we will contact you. Once all departments have approved and your invoice has been paid, we will send you the film permit via email.
Commercial Permits
- Still Photography, per day/location: $74
- Video/Movie, per day/location: $335
- Still Photography at City Facility, per day/location: $468
- Video/Movie at City Facility, per day/location: $1,216
Residential Permits:
- Still Photography Outside (Outside structure or residence), per 3 days: $214
- Video/Movie Photography (Outside structure or residence), per 3 days: $214
- Major Motion Picture, per 14 days: $366
Country Club Prado:
- Still Photography, per day/location: $98
- Video/Movie, per day/location: $335
Venetian Pool:
Please see Venetian Pool Media Permits for more details.
- Non-Commercial Still Photography: $115
- Commercial Still Photography: $625
- Commercial Motion Picture/Video, per day/location: $1,500
Special Events Application Instructions
Application Deadlines
- You must complete this application at least four weeks prior to your event, including submission of the notarized page.
- A site map must be attached to the application.
- Proof of insurance must be attached to the application.
Review Rules & Guidelines
- Applications are reviewed on a first-come, first-served basis.
- After review, applicants will be invited to a Special Events meeting (typically held on the first Friday of the month) to review the application and related details with city staff.
Review Fees
- Fees are determined by the City of Coral Gables Community Recreation Department.
- A refundable performance deposit must be purchased online via a link provided by Special Events staff once the permit is approved.
- The deposit amount is based on the scope of the event and is determined by the Coral Gables Community Recreation Department.
Collect Required Documents
Your application will not be processed without the following properly formatted documents:
- Notarized page 10 of the Special Events Application and Permit.
- Certificate of Insurance
- See page 3 of the application for detailed insurance requirements.
- Site Plan, including:
- All structures with dimensions
- Bars, stages (type), bathrooms, and hand-washing stations (regular and ADA-compliant)
- Generators (size), food vending areas or trucks
- Entrances and exits (with dimensions), seating, lighting
- Adjacent streets
- Venue capacity and expected event attendance
- Kitchen (if cooking is involved)
- Electrical sources and connections
- Note: This information is also required for any Building Permit application.
- Notification Letter, if the event is in a residential or commercial area.
- Signature Checklist of all notified locations.
Notification Process
- Look Up the Address
- Use the City of Coral Gables Zoning Map
- Make Copies & Mail Letters
- Make a copy of each notification letter, addressed to the appropriate recipient.
- Mail each letter via U.S. Certified Mail.
- Retain a copy of each letter and the corresponding certified return mail receipt.
- These must be submitted with your final documents.
Important: For most permits, your final application and documents must be submitted no later than 14 business days from the mailing date shown on your certified mail receipts.